2009 Session

Budget Amendments - SB850 (Member Request)

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Chief Patron: Howell
VEAP / VITA Program Transfer (language only)

Item 433 #1s

Item 433 #1s

Virginia Information Technologies Agency

Page 469, strike lines 5 through 56.
Page 470, strike lines 1 through 57.
Page 471, strike lines 1 through 12.
Page 469, following line 4, insert
"A.1. Effective July 1, 2009, the Virginia Enterprise Applications Program Office will cease as an agency and the activities will become effective as a division under this program. The division shall be referred to as the Enterprise Development Services Division.
2. Effective July 1, 2009, the service areas for Procurement and Contracting Services and Web Development and Support Services will cease under the Administrative and Support Services program and all activities will operate under this program.
3. Effective July 1, 2009, the amounts provided in the Enterprise Development Services subprogram of this Item include funding for projects previously under the  Virginia Enterprise Applications Program Office (VEAP), however, the Information Technology Investment Board will not budget any amounts for this Item from revenues it receives from billings or overhead which it charges to other agencies for services, unless it can clearly demonstrate that the project benefits the Commonwealth and is recoverable under Federal overhead guidelines.  
4.a. Effective July 1, 2009, the Commonwealth Chief Applications Officer and the Deputy Chief Information Officer (DCIO) for applications and contract services is established.  The Deputy Chief Information Officer/Chief Applications Officer (DCIO/CAO) shall head the Enterprise Development Services Division and DCIO/CAO responsibilities as provided in this item shall include but are not limited to: (a) data management including data standards; (b) application portfolio management; (c) application support services for agencies; (d) policy, practice and architecture; (e) IT project management oversight; (f) procurement and contracting services; (g) approval and oversight for agency application IT expenditures; (h) Commonwealth portal management; and (i) customer account management.
b. The DCIO/CAO, formerly the VEAP Office director, was selected by the Governor to serve under a six-year contract, and the  Information Technology Investment Board shall honor the existing contract.  The Information Technology Investment Board shall consult with the Governor, before hiring any future DCIO/CAO candidates under a six-year contract.  
c.  The Governor shall vest in the  DCIO/CAO all the powers necessary to direct the Commonwealth's efforts to modernize and oversee the planning, development, implementations, improvements and retirements of agency applications; to include the authority to hire staff necessary to support the DCIO/CAO responsibilities.  The DCIO/CAO shall advise the Governor of the progress of these projects and the other matters set forth below.  For management oversight and administration the DCIO/CAO shall report to the Chief Information Officer and the Information Technology Investment Board, who with the Governor’s consultation, shall evaluate the DCIO/CAO performance.
5.a. Agencies and institutions shall comply with the directives and requirements established by the DCIO/CAO.
b. On July 1 and January 1 of each year, the DCIO/CAO shall report and recommend to the Chief Information Officer and the Information Technology Investment Board, the processes reviewed and the data standards established which merit adoption as part of § 2.2-2458, Code of Virginia. All agencies and institutions shall cooperate with the DCIO/CAO in implementing the data standards, managing and modernizing the application portfolio, developing the enterprise architecture, and improving portal collaboration. The DCIO/CAO shall report, every six months to the Governor and the Information Technology Investment Board, progress in these areas and any agencies and institutions that have not cooperated with the implementation.
c. The DCIO/CAO shall facilitate and collaborate with agencies to provide necessary, efficient and secure business functionality and enhancements which assist agencies in the execution of their business processes and requirements.
d. For agencies whose enterprise applications management efforts are the responsibility of the DCIO/CAO, the DCIO/CAO shall have responsibility for operational decisions relative to the enterprise applications efforts.
6. Legislative, judicial, independent agencies, and institutions of higher education shall work cooperatively with the DCIO/CAO.
B. 1. Notwithstanding any other provision of law except the limitations imposed by § 2.2-518, § 2.2-4803 and § 2.2-4806, Code of Virginia, Executive Department agencies and institutions may enter into management agreements with CGI Technologies & Solutions, Inc. (CGI) for debt collection and cost recovery services pursuant to Statements of Work 6 and 7 of the Enterprise Applications Master Services Agreement between the Commonwealth of Virginia and CGI. Work on enhanced collections and recoveries shall not proceed if they commit the Commonwealth to expanding or significantly altering any existing federal or state program without the review and approval of the Governor and General Assembly.
2. Moneys resulting from enhanced collections and cost recoveries pursuant to this Item shall be held in the Virginia Technology Infrastructure Fund as established by § 2.2-2023, Code of Virginia.
C. Nothing in this Item shall prevent Executive Department agencies or institutions from committing resources to support the coordinated efforts of the DCIO/CAO. Such agency commitments shall be detailed in the DCIO/CAO’s reports to the Information Technology Investment Board.
D. Effective July 1, 2009, the working capital advance established for the Virginia Enterprise Applications Program Office (VEAP) is hereby brought forward to this program to cover up to $30,000,000 for expenditures from anticipated revenues from enhanced collections and cost recoveries to be collected pursuant to this Item and will be deposited to the Virginia Technology Infrastructure Fund. The repayments of any such working capital advance shall be made from such enhanced collections and cost recoveries. No funds derived from this working capital advance shall be expended without the prior budget approval of the Information Technology Investment Board and the Secretary of Finance. The DCIO/CAO shall inform the Governor, the Chairmen of the House Appropriations, House Finance, and Senate Finance Committees of the anticipated use.
E. The Department of Planning and Budget shall not take any administrative actions to reduce these amounts without notification to the Chairmen of the House Appropriations and Senate Finance Committees."

(This amendment improves language related to the transfer of the Virginia Enterprise Applications Program Office (VEAP) to the Virginia Information Technologies Agency (VITA) by 1.) strengthening the role of the Information Technology Investment Board in personnel decisions related to the Deputy Chief Information Officer/Chief Applications Officer (DCIO/CAO), 2.) clarifying the nature of the reporting requirements for the DCIO/CAO; and 3). prohibiting the use of VITA general overhead funding for the operations of the Virginia Enterprise Applications Program Office.)