EA PPEA Changes -- Caboose

Item 503.10 #1h

Language
Page 152, line 4, strike "$3,314,000" and insert "$471,788".
Page 152, strike lines 9 through 54.
Page 153, strike lines 1 through 15.
Page 152, after line 4, insert:
"Administrative and Support Services (XXXXX)     $0     $471,788".
Page 152, line 5, strike "$3,314,000" and insert "$0".
Page 152, after line 8, insert:
"A.1. The amounts provided in the subprogram Administrative and Support Services shall be expended for the Enterprise Applications Public-Private Partnership Project Office.  The Project Office shall be headed by a Director, selected by the Governor to serve under a six-year contract.  The Project Office Director shall be a state employee however his position shall not be considered an agency head for purposes of 4-6.00 of this act.  The Information Technology Investment Board shall review and approve the Director’s qualifications prior to finalizing the contract.  The Director shall report directly to the Governor.
2. The Project Office Director shall have all the powers necessary to direct the Commonwealth's efforts to modernize central administrative systems through the Enterprise Applications Public-Private Partnership.  Specifically, the Director shall (a) have authority to hire staff necessary to support the Project Office, and such employees shall be considered state employees except such positions shall be restricted to the life of the partnership project; (b) develop an implementation strategy with milestones, deliverables and funding requirements for presentation and approval of the Information Technology Investment Board and Governor,; (c) plan, coordinate, monitor and control individual agency involvement; (d) prioritize efforts to ensure the implementation strategy is executed as planned and approved; and (e) monitor development efforts and provide reports to the Governor, the Information Technology Investment Board, and the Chairmen of the House Appropriations and Senate Finance Committees, as requested.
3.a. All Executive Department agencies and institutions shall comply with the directives and requirements established by the Director.
b. The Project Office Director shall report unacceptable agency cooperation to the affected Cabinet Secretary and to the Governor's Chief of Staff, and Chairmen of the House Appropriations and Senate Finance Committees.  The Chief of Staff may direct the Project Office to assume responsibility for the management of an agency's enterprise applications related work for the period of time considered necessary by the Project Office Director.
c. For agencies whose enterprise applications management efforts are the responsibility of the Project Office, the Project Office shall have responsibility for operational decisions relative to the enterprise applications efforts.
4. Legislative, Judicial, and Independent agencies, and institutions of higher education shall work cooperatively with the Project Office Director to ensure the successful completion of the Enterprise Applications Public-Private Partnership activities.
5. The Director shall make reports no less than quarterly as follows: (i) to the Governor and Chairmen of the House Appropriations and Senate Finance Committees on major aspects of the Partnership, including status of funding needs, areas of risk, and major problems and implications, and (ii) to the Information Technology Investment Board that compare actual performance to the milestones, deliverables and funding in the approved implementation strategy.
B. The Department of Planning and Budget shall not take any administrative actions to reduce these amounts without notification to the Chairmen of House Appropriation and Senate Finance Committees.
C. No funds shall be used from this item to pay any costs other than to support the Enterprise Applications Public-Private Partnership Project Office.  No funds shall be used from this item to pay any costs incurred before July 1, 2006, related to the Enterprise Applications Master Services Agreement dated December 30, 2005.
D. The Information Technology Investment Board must review and approve any payments of cost incurred under the Enterprise Applications Master Services Agreement dated December 30, 2005, regardless of the funding source from which the payment is made, and the vendor must provide adequate documentation of costs incurred and shall transfer ownership of any products or other items developed to the Commonwealth."

Explanation
(This amendment alters the language contained in the introduced budget regarding the analysis of the Commonwealth's business system needs. The amendment provides $471,788 the second year from the general fund to create an Enterprise Applications Public-Private Partnership Project Office to oversee the Enterprise Applications Public-Private Partnership. Funding for the partnership's initial activities is provided in House Bill 30, 2006 Session of the General Assembly. The amendment also prohibits the use of this funding for the payment of costs related to an existing services agreement with a consulting firm unless those costs are approved by the Information Technology Investment Board)