2003 Session

Budget Amendments - SB700 (Committee Approved)

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APA Audit of Deferred Maintenance

Item C-149 #2s

Item C-149 #2s

First Year - FY2003 Second Year - FY2004
Central Appropriations
Central Capital Outlay FY2003 $0 FY2004 $300,000 GF

Page 545, line 4, strike "$12,459,229" and insert "$12,759,229".
Page 547, following line 32, insert:
"Out of the amounts for Maintenance Reserve shall be paid $300,000 the second year for the costs of an audit of the Commonwealth's deferred maintenance needs.
The Auditor of Public Accounts shall perform an audit to determine the amount of deferred maintenance costs in the Commonwealth.  The Auditor shall conduct the audit in phases with a preliminary report of the audit scope to be presented to the Chairmen of the Senate Finance and House Appropriation Committees in May of 2003, an interim progress report to the General Assembly by December of 2003, and the final report by December 2004.  The first phase of the audit shall give consideration to including not only large agencies and institutions with facilities, but agencies and institutions that have public safety and health facilities.
To assist the Auditor of Public Accounts, the following agencies and institutions shall designate and assign at least one individual from each entity to assist in the audit: Department of General Services, the Virginia Community College System, George Mason University, Department of Transportation and the State Council of Higher Education for Virginia.  These individuals should have sufficient experience and knowledge to assist the Auditor of Public Accounts in developing procedures for collecting information and assisting agency and institutional personnel with advice and guidance in implementing, collecting and summarizing information for this audit. These individuals will work with agencies and institutions to ensure that they are properly accumulating information.
The Auditor of Public Accounts will oversee the collection, analysis, and prioritization of the data needed to audit deferred maintenance costs.  All state agencies and institutions will work and assist the Auditor of Public Accounts to collect this data in relation to their agency.  The Auditor of Public Accounts shall report on the assistance provided to the audit team by the various agencies and institutions.
As part of this audit, the Auditor of Public Accounts shall establish procedures and acquire software to develop and implement a Capital Outlay Deferred Maintenance System throughout all state agencies and institutions to gather information on the maintenance needs of all Commonwealth owned buildings.  In addition to acquiring the software, the Auditor of Public Accounts will acquire the necessary training for the state agencies and institutions.  "

(This amendment requires the Auditor of Public Accounts to conduct an audit of the Commonwealth's deferred maintenance on capital facilities.)