2012 Special Session I

Budget Amendments - HB1301 (Committee Approved)

View Budget Item
View Budget Item amendments

Standard Vendor Database (language only)

Item 260 #2s

Item 260 #2s

Accounts, Department of

Page 185, following line 49, insert:
"2. In accordance with the Third Enactment Clause of Chapter 758 and 812 of the 2009 Acts of Assembly, the Department of General Services, the Virginia Information Technologies Agency, and the State Comptroller were required to develop standard vendor accounting information pursuant to § 2.2-1115.1, Code of Virginia by December 1, 2009.  The Department of General Services and the Virginia Information Technologies Agency are required to use these standards in the Commonwealth's enterprise electronic procurement system and should have made the standards available for use by all agencies and institutions by July 1, 2010.
3. Prior to accessing the working capital advance set forth in B.1. for the statewide roll-out of Cardinal as the Commonwealth’s enterprise financial system, the State Comptroller shall certify to the Auditor of Public Accounts that standards are established which provide for a vendor database to verify all payments made by the Commonwealth.  To the extent that the State Comptroller has allowed agencies and institutions to use other systems, the State Comptroller shall ensure that both the Cardinal Project as well as the agencies and institutions have internal control procedures, which follow industry best practices for a standard vendor database to minimize improper payments to vendors.  Further, the State Comptroller shall ensure that these standard vendor databases will allow the exchange of information so that the Commonwealth can uniformly determine which vendors, goods and services and other information is necessary to monitor the use of Commonwealth resources."
Page 185, line 50, strike "2." and insert "3."
Page 186, line 2, strike "3." and insert "4."

(This amendment requires the Comptroller to ensure that common data definitions and standards are finalized and implemented prior to the statewide development of the Cardinal enterprise financial accounting system. As these standards are more than two years overdue from original legislative direction, the Comptroller must verify to the Auditor of Public Accounts that the standards are in place prior to accessing a $90 million working capital advance for statewide roll-out of the Cardinal system.)