EA PPEA Revisions

Item 460 #1h

Language
Page 394, line 38, strike "$18,086,472" and insert "$5,293,908".
Page 394, line 38, strike "$9,048,621" and insert "$9,293,908".
Page 394, strike lines 42 through 57.
Page 395, strike lines 1 through 56.
Page 394, after line 38, insert:
"Administrative and Support Services (XXXXX)     $1,887,152     $1,887,152".
Page 394, line 39, strike "$18,086,472" and insert "$3,406,756".
Page 394, line 39, strike "$9,048,621" and insert "$7,406,756".
Page 394, after line 41, insert:
"A.1. The amounts provided in the subprogram Administrative and Support Services shall be expended for the Enterprise Applications Public-Private Partnership Project Office.  The Project Office shall be headed by a Director, selected by the Governor to serve under a six-year contract.  The Project Office Director shall be a state employee; however, his position shall not be considered an agency head for purposes of § 4-6.00 of this act.  The Information Technology Investment Board shall review and approve the Director’s qualifications prior to finalizing the contract.  The Director shall report directly to the Governor.
2. The Project Office Director shall have all the powers necessary to direct the Commonwealth's efforts to modernize central administrative systems through the Enterprise Applications Public-Private Partnership.  Specifically, the Director shall (a) have authority to hire staff necessary to support the Project Office and such employees shall be considered state employees, except such positions shall be restricted to the life of the partnership project; (b) develop an implementation strategy with milestones, deliverables and funding requirements for presentation and approval of the Information Technology Investment Board and Governor; (c) plan, coordinate, monitor and control individual agency involvement; (d) prioritize efforts to ensure the implementation strategy is executed as planned and approved; and (e) monitor development efforts and provide reports to the Governor, the Information Technology Investment Board, and the Chairmen of the House Appropriations and Senate Finance Committees, as requested.
3.a. All Executive Department agencies and institutions shall comply with the directives and requirements established by the Director.
b. The Project Office Director shall report unacceptable agency cooperation to the affected Cabinet Secretary, the Governor's Chief of Staff, and Chairmen of the House Appropriations and Senate Finance Committees.  The Chief of Staff may direct the Project Office to assume responsibility for the management of an agency's enterprise applications-related work for the period of time considered necessary by the Project Office Director.
c. For agencies whose enterprise applications management efforts are the responsibility of the Project Office, the Project Office shall have responsibility for operational decisions relative to the enterprise applications efforts.
4. Legislative, Judicial, and Independent agencies, and institutions of higher education, shall work cooperatively with the Project Office Director to ensure the successful completion of the Enterprise Applications Public-Private Partnership activities.
5. The Director shall make reports no less than quarterly as follows: (i) to the Governor and Chairmen of the House Appropriations and Senate Finance Committees on major aspects of the Partnership, including status of funding needs, areas of risk, and major problems and implications, and (ii) to the Information Technology Investment Board that compare actual performance to the milestones, deliverables and funding in the approved implementation strategy.
B. The amounts provided in the subprogram Enterprise Architecture Development Services shall be expended to support the Enterprise Applications Master Services Interim Agreement between the Commonwealth of Virginia and CGI-AMS, pending approval of the comprehensive agreement by the Information Technology Investment Board, to perform the following activities: (1) for each business process, (a) document the system requirements, recommended solutions, and an implementation plan for review and approval by the Governor and the Information Technology Investment Board, and (b) identify existing policy and statutory conflicts that are impediments to the recommended solution and a plan for managing those conflicts; and (2) work towards enhanced collections and cost recoveries above current baselines through specific management agreements with involved agencies with the appropriate approval of the Attorney General.  Work on enhanced collections and recoveries shall not proceed if they commit the Commonwealth to expanding or significantly altering any existing federal or state program without the review and approval of the Governor and General Assembly.
C. 1. The amounts appropriated in this item shall be held in the Virginia Technology Infrastructure Fund as established by § 2.2-2023, Code of Virginia, and shall only be available for the purpose of this item after approval of their use by the Information Technology Investment Board.  
2. The Project Office Director shall prepare a budget of administrative cost for the Information Technology Investment Board to review and consider providing such amount does not exceed the amount appropriated in this item.  The Information Technology Investment Board shall review and approve the budget and therefore release the funds for such use.  The Project Office Director shall prepare and submit quarterly reports to the Information Technology Investment Board of how the Project Office Director is spending these funds.
3. Within subprogram Enterprise Architecture Development Services, the Project Office Director shall prepare and submit a budget for each business process and other activities in accordance with paragraph B of this item.  The budget shall include the amount, if any, of salary and other costs that participating agencies will incur for their involvement in the business process and activity as set forth in paragraph A.2. The Information Technology Investment Board shall review and approve the budget for each business process and other activity and therefore release the funds for such use.  The Project Office Director shall prepare and submit quarterly reports to the Information Technology Investment Board of how the Project Office Director is spending these funds.
D. Moneys resulting from enhanced collections and cost recoveries pursuant to Item B.2. shall be held in the Virginia Technology Infrastructure Fund as established by § 2.2-2023, Code of Virginia.  Except for amounts appropriated and held in the Fund as described in paragraph C, no moneys shall be used for additional work on Enterprise Applications Public Private Partnership activities without the approval of the Information Technology Investment Board, who shall inform the Governor, the Chairmen of House Appropriation, House Finance and Senate Finance Committees of the anticipated use.  The Information Technology Investment Board shall inform any vendor that these additional funds are subject to review and approval by the General Assembly.
E. The Department of Planning and Budget shall not take any administrative actions to reduce these amounts without notification to the Chairmen of House Appropriation and Senate Finance Committees.
F. No funds shall be used from this item to pay any costs incurred before July 1, 2006, related to the Enterprise Applications Master Services Agreement dated December 30, 2005."

Explanation
(This amendment alters language contained in the introduced budget governing the analysis of the Commonwealth's business systems and the procurement of replacement systems. The language provides general fund support for the creation of the Enterprise Applications Public-Private Partnership Project Office, under the direction of a director who will be appointed by the Governor for a six-year term. The director can hire staff, develop an implementation plan for presentation to and approval by the Information Technology Investment Board (ITIB), coordinate, monitor, and control state agency involvement, prioritize efforts to execute the approved implementation plan, and report on the success of implementation to the Governor and General Assembly. Funding is also provided to support a comprehensive agreement between the Commonwealth and a consulting firm for various services once approved by the ITIB. However, until the consulting contract and a program budget prepared by the project office director have been approved by the ITIB, all funding for the consulting services contract shall be held a Virginia Technology Infrastructure Fund. Similarly, any amounts produced by the consulting firm's efforts to enhance the Commonwealth's collection of past due debts or federal funds shall be placed into this fund.)