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2012 Special Session I

Budget Bill - HB1300 (Chapter 2)

Department of Social Services

Item 335

Item 335

First Year - FY2011Second Year - FY2012
Administrative and Support Services (49900)$70,829,160$69,381,810
General Management and Direction (49901)FY2011 $2,370,858FY2012 $2,336,464
Information Technology Services (49902)FY2011 $50,698,259FY2012 $49,676,380
Accounting and Budgeting Services (49903)FY2011 $5,974,850FY2012 $5,793,384
Human Resources Services (49914)FY2011 $2,678,031FY2012 $2,613,603
Planning and Evaluation Services (49916)FY2011 $2,528,781FY2012 $2,504,233
Procurement and Distribution Services (49918)FY2011 $4,435,947FY2012 $4,355,601
Public Information Services (49919)FY2011 $1,330,760FY2012 $1,303,594
Financial and Operational Audits (49929)FY2011 $811,674FY2012 $798,551
Fund Sources: 
GeneralFY2011 $31,762,169FY2012 $30,748,953
SpecialFY2011 $375,000FY2012 $375,000
Federal TrustFY2011 $38,691,991FY2012 $38,257,857

Authority: Title 63.2, Chapter 1; § 2.2-4000 et seq., Code of Virginia; P.L. 98-502, P.L. 104-156, P.L. 104-193, P.L. 104-327, P.L. 105-33, as amended; P.L. 105-89; P.L. 105-178, Federal Code; Titles IV-A, IV-B, IV-D, IV-E, XIX, XX, XXI of the federal Social Security Act, as amended.


A. The Department of Social Services shall require localities to report all expenditures on designated social services, regardless of reimbursement from state and federal sources. The Department of Social Services is authorized to include eligible costs in its claim for Temporary Assistance for Needy Families Maintenance of Effort requirements.


B. It is the intent of the General Assembly that the Commissioner of the Department of Social Services shall work with localities that seek to voluntarily merge and consolidate their respective local departments of social services. No funds appropriated under this act shall be used to require a locality to merge or consolidate local departments of social services.


C. The Commissioner of Social Services, in consultation with relevant state and local agencies, shall develop proposed criteria for assessing funding requests for addressing space needs among local departments of social services, as well as proposed consolidated human services buildings. The criteria shall include but not be limited to compliance with the Americans with Disabilities Act, access to public transportation, life safety issues, condition of current space and related major building systems, impact on service delivery, and other factors as may be appropriate. The department shall use the criteria to prioritize local requests for increased state reimbursement for renovating existing space, relocating or constructing new space. For those jurisdictions that, when applying such criteria, achieve high priority ranking for increased state reimbursement, yet initiate local funding actions to address critical space needs or to consolidate human services, they shall nevertheless retain their ranking on the prioritized list of projects for increased state reimbursement for renovating existing space, relocating or constructing new space. The department shall forward a prioritized list of projects to the Secretary of Health and Human Resources and the Department of Planning and Budget by November 1 of each year for consideration by the Governor in the development of the budget. The department shall also submit a copy of the list of prioritized projects by November 1 of each year, to the Chairmen of the House Appropriations and Senate Finance Committees.


D. The Department of Social Services is authorized to enter into a contractual agreement to finance the conversion of certain Maintaining and Preparing/Producing Executive Reports (MAPPER) software programs to an industry standard web-based programming environment under the following circumstances: a) The conversion project shall not exceed four years commencing on July 1, 2007; b) Financing for the project shall not exceed $25 million; c) Any debt incurred by the department shall be re-paid over a period of three to five years from savings generated by reductions in annual operational expenditures after project completion; d) Any agreement shall have the prior approval of the Secretary of Technology, Secretary of Health and Human Resources, Secretary of Finance, and Treasury Board.


E. Notwithstanding any other provision of state law, for the purpose of providing information technology infrastructure services to support the modernization of eligibility determination systems in the Department of Social Services (DSS) and other activities of the Health and Human Resources (HHR) Health Information Technology/Medicaid Information Technology Architecture program, and to the extent permitted by federal law, the Virginia Information Technologies Agency, directly or through a contractor, shall have the legal authority to access, use, and view data and other records, information and statistical registries maintained by DSS, the Department of Medical Assistance Services (DMAS), and the Department of Motor Vehicles (DMV) as are necessary or useful for the above purpose. DSS, DMAS and DMV are also authorized to provide such data and other records, information and statistical registries to VITA, which shall be described in a Memorandum of Agreement (MOA) between the respective agencies for such purposes. The MOA shall specify the data to be exchanged, security requirements and the permitted use of data that are shared. VITA and its contractor shall hold such data in confidence and implement and maintain all information security safeguards defined in the MOA and required by federal and state laws and policy for the protection of sensitive data. For purposes of state law, including but not limited to the Government Data Collection and Dissemination Practices Act (§ 2.2-3800 et. seq.), Titles 63.2 and 32.1 of the Code of Virginia, and related regulations, such data and other records, information and statistical registries exchanged by these agencies are deemed necessary to assist in valid administrative needs in support of the Health and Human Resources eHHR Program. The dissemination of data by DSS, DMAS, DMV and VITA in support of the eHHR program shall not be subject to the notice requirements in § 2.2-3806(A)(2).