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2008 Session

Budget Bill - HB29 (Chapter 847)

Enterprise Applications Public-Private Partnership Project Office

Item 54.10

Item 54.10 (Not set out)

First Year - FY2007Second Year - FY2008
Public/Private Partnership (74700)$5,500,000$5,500,000
Enterprise Architecture Development Services (74703)FY2007 $3,612,848FY2008 $3,612,848
Administrative and Support Services (74704)FY2007 $1,887,152FY2008 $1,887,152
Fund Sources: 
GeneralFY2007 $5,500,000FY2008 $5,500,000

Authority: Discretionary Inclusion.


A.1. The amounts provided in this Item include funding for the Enterprise Applications Public-Private Partnership Project Office.  The Project Office shall be headed by a Director, selected by the Governor to serve under a six-year contract.  The Project Office Director shall be a state employee however his position shall not be considered an agency head for purposes of § 4-6.00 of this act.  The Information Technology Investment Board shall review and approve the Director's qualifications prior to finalizing the contract.  The Director shall report directly to the Governor.


2. The Project Office Director shall have all the powers necessary to direct the Commonwealth's efforts to modernize central administrative systems through the Enterprise Applications Public-Private Partnership.  Specifically, the Director shall: (a) have authority to hire staff necessary to support the Project Office and such employees shall be considered state employees, except such positions shall be restricted to the life of the partnership project, (b) develop an implementation strategy with milestones, deliverables and funding requirements for presentation and approval of the Information Technology Investment Board and Governor, (c) plan, coordinate, monitor and control individual agency involvement, (d) prioritize efforts to ensure the implementation strategy is executed as planned and approved, and (e) monitor development efforts and provide reports to the Governor, the Information Technology Investment Board, and the Chairmen of the House Appropriations and Senate Finance Committees, as requested.


3.a. All Executive Department agencies and institutions shall comply with the directives and requirements established by the Director.


b. The Project Office Director shall report unacceptable agency cooperation to the affected Cabinet Secretary and to the Governor's Chief of Staff, and Chairmen of the House Appropriations and Senate Finance Committees. 


c. For agencies whose enterprise applications management efforts are the responsibility of the Project Office, the Project Office shall have responsibility for operational decisions relative to the enterprise applications efforts.


4. Legislative, Judicial, Independent agencies, and institutions of higher education shall work cooperatively with the Project Office Director to ensure the successful completion of the Enterprise Applications Public-Private Partnership activities.


5. The Director shall make reports no less than quarterly as follows: (i) to the Governor and Chairmen of the House Appropriations and Senate Finance Committees on major aspects of the Partnership, including status of funding needs, areas of risk, and major problems and implications, and (ii) to the Information Technology Investment Board comparing actual performance to the milestones, deliverables, and funding in the approved implementation strategy.


B. The amounts provided in this Item include funds to support the Enterprise Applications Master Services Interim Agreement between the Commonwealth of Virginia and CGI-AMS, pending approval of the comprehensive agreement by the Information Technology Investment Board, to perform the following activities: (1) for each business process (a) document the system requirements, recommended solutions, and an implementation plan for review and approval by the Governor and the Information Technology Investment Board, (b) identify existing policy and statutory conflicts that are impediments to the recommended solution and a plan for managing those conflicts, and also (2) work toward enhanced collections and cost recoveries above current baselines through specific management agreements with involved agencies with the appropriate approval of the Attorney General.  Work on enhanced collections and recoveries shall not proceed if they commit the Commonwealth to expanding or significantly altering any existing federal or state program without the review and approval of the Governor and General Assembly.


C. The amounts appropriated in this item shall be held in the Virginia Technology Infrastructure Fund as established by § 2.2-2023, Code of Virginia, and shall only be available for the purpose of this item after approval of their use by the Information Technology Investment Board. 


1. The Project Office Director shall prepare a budget of administrative cost for the Information Technology Investment Board to review and consider providing such amount does not exceed the amount appropriated in this item.  The Information Technology Investment Board shall review and approve the budget and thereby release the funds for such use.  The Project Office Director shall prepare and submit quarterly reports to the Information Technology Investment Board of how the Project Office Director is spending these funds.  No funds may be expended for this project except as specifically appropriated in this item.


2. The Project Office Director shall prepare and submit a budget for each business process and other activities in accordance with paragraph B of this item.  The budget shall include the amount, if any, of salary and other costs that participating agencies will incur for their involvement in the business process and activity as set forth in paragraph A.2. The Information Technology Investment Board shall review and approve the budget for each business process and other activity and thereby release the funds for such use.  The Project Office Director shall prepare and submit quarterly reports to the Information Technology Investment Board of how the Project Office Director is spending these funds.


D. 1. Moneys resulting from enhanced collections and cost recoveries pursuant to paragraph B.2. of this Item shall be held in the Virginia Technology Infrastructure Fund as established by § 2.2-2023, Code of Virginia.  Except for amounts appropriated and held in the Fund as described in paragraph C of this item, no moneys shall be used for additional work on Enterprise Applications Public Private Partnership activities without the approval of the Information Technology Investment Board, who shall inform the Governor, the Chairmen of the House Appropriations, House Finance, and Senate Finance Committees of the anticipated use.  The Information Technology Investment Board shall inform any vendor that these additional funds are subject to review and approval by the General Assembly.


2. Notwithstanding the provisions of paragraph D.1. of this Item, there is hereby appropriated a working capital advance of up to $20,000,000 to the Enterprise Applications Public-Private Partnership Project Office in order to fund program expenditures from anticipated revenues from enhanced collections and cost recoveries to be collected pursuant to this Item but which have not yet been deposited to the Virginia Technology Infrastructure Fund.  The repayments of any such working capital advance shall be made from such enhanced collections and cost recoveries.  No funds derived from this working capital advance shall be expended without the prior budget approval of the Information Technology Investment Board.  The Project Office Director shall inform the Governor, the Chairmen of the House Appropriations, House Finance, and Senate Finance Committees of the anticipated use.


E. The Department of Planning and Budget shall not take any administrative actions to reduce these amounts without notification to the Chairmen of the House Appropriations and Senate Finance Committees.


F. No funds shall be used from this item to pay any costs incurred before July 1, 2006 related to the Enterprise Applications Master Services Agreement dated December 30, 2005.